Faculty Resources for Travel
Frequently Used Policies and Procedures
Information on travel (including approval, international travel, reimbursement amounts, lodging reimbursement, motor pool, transportation authorization, travel cards, purchasing cards, personal funds, group travel, driving, as well as alternative lodging options), business meals, honorarium payments and other costs, state purchases, signatures on grants/awards, office supply purchases, and other miscellaneous frequently asked questions
- Virginia Tech Travel Estimate and Approval Form
This form should be used for all travel including travel sponsored through a sponsored programs fund. The form must be completed and presented to Doris Shelor PRIOR TO incurring expenses for the trip. The Head or designee is authorized to approve travel expenses for one, two, or three employees. This requirement is necessary because a written approval form provides documentation of approved travel in case of accident, worker's compensation, or other liability issues. A copy of the approved form must be attached to all expenditure documents, including the travel reimbursement voucher, the registration payment voucher, the Air Travel Services Form, and the American Express purchasing card certification form. Any old copies of this form should be thrown away. - Current Travel and Relocation procedures
This Controller's Office page lists all relevant procedures and forms. - Current Travel Reimbursement Rates
This page lists the reimbursements allowable for lodging and meals and incidentals (M&IE) for in-state and out-of-state locations including individual meal amounts. - Current Personal Mileage Rates
This page lists the new rates, effective 01/01/09, for personal vehicle reimbursement. - Travel Reimbursement Expense Form for Employee
This form should be used for all travel expenses. Please attach original receipts and read the form carefully to see where receipts are needed. - Request for Travel Reimbursement for Non-Employee
This form should be used for students or visitors. It should be used for all travel expenses. Please attach original receipts and read the form carefully to see where receipts are needed.